2023 Minutes of Meeting

Minutes of the meeting for Scotter Parish Council held on 20 March 2023, held at Scotter Village Hall.

Parish Councillors Present: Cllr Kevin Watson - Chair, Cllr Margaret Armstrong – Vice Chair, Cllr Paul Wood, Cllr Paul Boulton, Cllr Rachel Hunter, Cllr Dave Ward, Cllr Bali Kaila, Cllr Ian Thomas, Cllr Colin Wotherspoon

Parish Councillors Absent: Cllr Alex Johns,

In attendance:  K Mathieson – Clerk,  8 members of public

Public Participation

District Councillor Lesley Rollings gave an update on the continuing work being done in respect of flooding.

Scotter Junior Football Club provided updated information regarding their grant application.

2 members of the public commented on agenda item 7

Chair opened the meeting at 7.21pm

2303/1 Apologies for Absence

Apologies received from Cllr Johns 

Apologies noted

2303/2  To receive dispensations or declarations of interest under the Localism Act 2011

No declarations of interest received and no dispensations given

2303/3 To approve as a true record the parish council meeting minutes held on 20 February 2023 and sign accordingly

Proposed, seconded and Resolved to accept the minutes as a true record and duly signed by the Chair 

2303/4 Clerks Report and update on matters from the last meeting

Smart meter has been requested by SWMPFC for the MUGA electricity supply.  LCC have advised work has been schedule for the trees that have been reported on Sands Lane.  Northern Power are carrying out works on the substation in the cemetery during April.

2303/5 Sub Groups, Community Clubs and Associations Items for Update or Discussion

a) Village Hall - None

b) Scotter Forward – None

c) Speed Watch – Awaiting better weather to start a recruitment drive

d) Sports Clubs – SJFC Grant earmarked for 2022/23 financial year

Chair closed meeting at 7.27pm and reopened at 7.31pm to allow a member of the public to speak

Proposed, Seconded and Resolved to revoke the grant as the scheme it was applied for no longer exists.  The council encouraged the club to reapply when they have new plans in place.

e) Eau Centre and Scotter Library - None

f) Playing Fields Committee - None

2303/6 Correspondence Items for noting

LALC News, all editions received – Circulated by email on 21/02/2023, 27/03/2023, 06/03/2023

LCC Town & Parish News – Circulated by email22/02/2023

WLDC News March 2023 – Circulated by email 06/03/2023

Civility & Respect Newsletter – Circulated by email 06/03/2023

Resolved to note the items

2303/7 Correspondence items for discussion and or action

Emails received from 3 members of public raising concerns regarding planning application 146272

Chair closed meeting at 7.41pm  and reopened at 7.42pm to allow a member of the public to speak

Chair closed meeting at 7.44pm  and reopened at 7.45pm to allow a member of the public to speak

Following discussion it was proposed, seconded and

Resolved to object to the application based on the significant concern of impact for existing residents regarding amenity, inconsiderate and amount of parking and noise. 

2303/8 a) Planning Application 146190 – Land north of, Becks Lane, Scotter, Gainsborough, Lincolnshire, DN21 3JQ

Planning application for change of use of land from agriculture to the keeping of horses, including erection of stable, storage block and manege.

Resolved to submit no comment.

b) Planning Application 146252 -The Grove, Scotterthorpe Road, Scotterthorpe, Gainsborough, Lincolnshire, DN21 3JL 

Planning application for conversion of outbuilding to form annex.

Resolved to submit no comment.

2303/9 Flooding Update

None

Chair closed the meeting at 8.01pm and reopened at 8.03pm to allow for a comfort break

2303/10 To consider plans for the coronation celebrations.

Proposed, seconded and 

Resolved for clerk to have delegated authority working with Cllr Hunter to arrange a competition for the parish children.

2303/11 To consider the drafted Scotterthorpe Allotment Policy

Resolved to defer

2303/12 Finance update and payments

a.) Approve Parish Council Current Account payment schedule/bank reconciliation for the period of 01/02/2023 – 28/02/2023

Account Start Balance £28,568.30 

Payments £5,331.56 

Receipts £2,218.65 

End Balance £25,455.39 

b) Confirm Bank Balance and Statements as at 28/02/2023

Co-operative Bank Account No 61038985 – balance £25,455.39

Co-operative Bank Account No 61797792 – balance £138,373.95 Ear marked reserves

Co-operative Bank Account No 61797404 – balance £14,807.85 General Reserves

c) Payments for approval

SWMPFC – Muga Electric, £212.33

LALC Membership Renewal 23/24 - £637.41

Proposed, seconded and

Resolved to approve the bank reconciliation which was duly signed by the Chair, agreed bank balances and statements as seen by council and approve payments.

2303/13 Urgent Highways or Maintenance Matters 

Clerk advised letter was sent to The White Swan regarding grass verge damage.

Proposed, seconded and 

Resolved to send a chaser letter.

2303/14 Agenda next meeting – to take any items for members 

None

2303/15 To Confirm Date of Next Meeting – 17 April 2023 

The Annual Parish Meeting will also take place on this date starting at 6.30pm.

Confirmed

Confidential Matters

2303/16 To receive update on Parson’s Field purchase negotiations.

Clerk provided an update, negotiations are continuing.

2303/17 To receive update on Riverside Electricity Substation lease renewal negotiations.  

Update provided. Clerk and Cllr Thomas to continue to work together to negotiate the terms.

2303/18 To discuss the Grounds person’s contract renewal.

Proposed, seconded and

Resolved to extend the grounds person’s contract up to 15th September.

Meeting closed 8.24pm